Recruitment

Job Title:

WEDDING AND EVENTS COORDINATOR, Eastnor Castle – Maternity Leave cover

Job Statement:
(An outline of what the job entails)

To organise all weddings, shoots and private parties at Eastnor Castle

General person characteristics

The ideal candidate must be very personable and able to communicate with a wide range of customers in a professional, empathic and confident manner.  Computer experience is essential as is an excellent telephone manner.  Organisation and the ability to plan and oversee a multitude of events is paramount. 

Reporting to:

David Littlewood, General Manager, Eastnor Castle and Deer Park, and James Hervey-Bathurst, Managing Director

Place of work:

Eastnor Castle , and elsewhere on the estate as necessary

Primary duties:

• To respond to all wedding enquiries and follow up on a regular basis
• Liaise with all wedding couples and plan, in detail, their upcoming wedding
• To be responsible for all quotes and invoicing of events
• To show prospective couples and guests around the castle and describe the services we can offer
• To sell the castle as a venue for weddings and events
• To book and liaise with suppliers for events
• To monitor and report on all enquiries and predict trends in enquiries
• To manage the bookings calendar
• To liaise with all shoot guests to ensure the smooth running of their event
• To hold planning meeting with all wedding couples to plan their wedding in detail
• Organise tasting lunches & wedding fairs
• To be responsible for financial control of all events and updating individual cost sheet and budget forecasts
• To assist with marketing of weddings and events
• Co-ordinate all shoot suppliers
• Prepare promotional packs and send out to prospective wedding couples
• Planning, sourcing and booking all casual staff
• Update promotional literature & website
• Present monthly enquiry levels, sales and financial analysis
• Prepare customer proposals and make follow up calls
• Produce a programme of events for all bookings and update and circulate accordingly
• Produce and circulate amendment sheets for any event changes

Secondary duties:

• To assist in the office when cover is needed in other departments
•  

Hours of Work:

• Monday to Friday 9.00am to 5.30pm with 1 hour for lunch.  Occasionally you will be required to work outside of these hours and work at weekends.

Start Date:

• Mid March 2012 to cover Maternity Leave

Prepared by:

David Littlewood

Last Updated:

January 2012